Eclipse Brand Builders is seeking an Office Assistant to support our growing team at our headquarters in Alpharetta, Georgia. This role will help keep our office running smoothly while providing a welcoming and professional first impression to visitors, vendors, and team members. 

The Office Assistant will greet scheduled visitors, assist vendors and building staff, and help support our internal team with a variety of administrative and office tasks. This role plays an important part in ensuring everyone who visits our office feels welcomed and taken care of. 

The ideal candidate is organized, dependable, and comfortable managing multiple tasks throughout the day. Strong communication skills, attention to detail, and a friendly attitude are important, as this role interacts with many people both inside and outside the company. 

This position is a great opportunity for someone who enjoys helping others, staying organized, and being part of a collaborative team environment. 

  • Help coordinate and maintain relationships with office vendors, including copier, IT, landlord, cleaning services, and other service providers
  • Order and manage office supplies to ensure the team has what they need
  • Handle office postage and shipping, including distribution of incoming mail and packages
  • Assist with managing electronic access to the office
  • Support planning and coordination of company events and meetings
  • Assist with printing, assembling, and distributing marketing and sales materials
  • Help host and provide hospitality for scheduled guests visiting the office
  • Maintain the company calendar and help coordinate the weekly company-wide meeting
  • Provide general administrative support including data entry and assistance with accounts payable
  • Assist office and field personnel with submitting and managing expenses through the company expense management system, including compiling reports and ensuring documentation is complete
  • Perform reception duties such as greeting visitors, answering phones when needed, and serving as a point of contact for vendors and guests

Executive Support 

  • Provide administrative support to the Managing Director and Director of Operations as needed, including expense reports, travel coordination, email follow-ups, and assistance with special projects

Construction & Contract Administration 

  • Assist with administrative tasks related to construction projects, including preparing contracts and purchase orders
  • Help follow up on missing or incomplete contract documentation
  • Assist with reviewing subcontractor payment applications and invoices
  • Help prepare weekly payables packages for construction projects
  • Assist the team with documentation and administrative tasks related to project close-out

Minimum Qualifications 

  • 5+ years of experience in office administration, construction administration, executive assistance, or a similar administrative role
  • Bachelor’s degree preferred, but not required with relevant experience
  • Strong proficiency in Microsoft Office and general computer applications
  • QuickBooks experience preferred
  • Excellent organizational and multitasking abilities with strong attention to detail
  • Strong written and verbal communication skills, including the ability to prepare clear and professional correspondence
  • Dependable with a strong work ethic and a proactive approach to supporting a team

Why Join Eclipse 

At Eclipse, we take pride in maintaining a positive, team-oriented culture that values collaboration, respect, and work-life balance. Our team members enjoy a supportive environment along with a strong benefits package, including: 

  • Competitive salary with opportunity for annual bonuses
  • Excellent medical benefits and 401(k) plan
  • 3 weeks of PTO to start (increasing to 4 weeks after 5 years)
  • 14–16 paid holidays per year
  • Flexible work hours (7am-4pm or 8am-5pm)
  • Opportunity for remote work up to two days per week (depending on needs for this role)

To be considered for this position, please submit your resume, cover letter and recent references to careers@eclipsebrandbuilders.com.